Job Description

Job Description

Job Description

The Administrative Assistant will play a vital role in supporting the administrative functions of UC’s home office. This position will be responsible for providing assistance to various departments including Finance, Human Resources, Government Affairs, Compliance, and the SPARK Foundation.

Key Responsibilities:

• General Office Management:
• Manage daily departmental office operations, including but not limited to scheduling meetings, managing calendars, and handling correspondence.
• Maintain office supplies and ensure the office environment is organized and professional.
• Coordinate with IT to resolve any technical issues that may arise.
• Administrative Support:
• Provide administrative support to the Finance, Human Resources, Government Affairs, and Compliance departments.
• Assist in preparing reports, presentations, managing documentation, tracking deadlines, data entry and preparing necessary filings as needed.
• Manage and update records and files, ensuring confidentiality and compliance based on company policies.
• SPARK Foundation Support:
• Assist with the donor database, including data entry, updates, and generating reports.
• Support administrative efforts related to fundraising events, donor communications, and grant applications.
• Coordinate communication between the SPARK Foundation and UC team members, ensuring that requests for assistance are handled promptly.

Qualifications:

• Education:
• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Experience:
• Minimum of 3 years of experience in an administrative or office management role.
• Experience in the healthcare sector is a plus.
• Skills:
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Familiarity with donor management software is a plus.

Company Description

Since 2000, The Bristal has helped families understand and embrace the advantages of Assisted Living. Our privately owned senior care communities, and all they offer, are the finest you’ll encounter. We not only grant residents the freedom to come and go and live as they wish, we support them with the daily assistance of a loving, caring senior living community — each with a unique personality and energy. And if that were not enough, we offer innovative programs that enhance and enrich our residents’ experiences every day. The result: independence, safety and life enrichment. This is The Bristal way.

Our expert staff keeps residents involved, enriched, engaged and invested in reaching their potential — even in their senior years. Learning. Evolving. Progressing. Achieving. This is the difference you’ll find at The Bristal... where every day means more.

The Bristal has 2700 employees and 24 upscale luxury Assisted Living Communities located in Sayville, Lake Grove, Holtsville, Mount Sinai East Northport, Massapequa, West Babylon, Garden City, East Meadow, Westbury, North Hills, Lynbrook, North Woodmere, Lake Success, Jericho, White Plains, NYC (2), Armonk, NY and Wayne, Waldwick, Somerset Woodcliff Lake and Englewood NJ. We are in a period of rapid growth and currently have 2 new upscale communities being constructed.

Company Description

Since 2000, The Bristal has helped families understand and embrace the advantages of Assisted Living. Our privately owned senior care communities, and all they offer, are the finest you’ll encounter. We not only grant residents the freedom to come and go and live as they wish, we support them with the daily assistance of a loving, caring senior living community — each with a unique personality and energy. And if that were not enough, we offer innovative programs that enhance and enrich our residents’ experiences every day. The result: independence, safety and life enrichment. This is The Bristal way.\r\n\r\nOur expert staff keeps residents involved, enriched, engaged and invested in reaching their potential — even in their senior years. Learning. Evolving. Progressing. Achieving. This is the difference you’ll find at The Bristal... where every day means more.\r\n\r\nThe Bristal has 2700 employees and 24 upscale luxury Assisted Living Communities located in Sayville, Lake Grove, Holtsville, Mount Sinai East Northport, Massapequa, West Babylon, Garden City, East Meadow, Westbury, North Hills, Lynbrook, North Woodmere, Lake Success, Jericho, White Plains, NYC (2), Armonk, NY and Wayne, Waldwick, Somerset Woodcliff Lake and Englewood NJ. We are in a period of rapid growth and currently have 2 new upscale communities being constructed.

Job Tags

Home office,

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