Job Description
Onsite in Waco, TX This Jobot Job is hosted by: Jessica Davis
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Salary: $60,000 - $70,000 per year
A bit about us: My client is a German based manufacturing company and this role will support their North American President and other Executives.
Why join us? Incredible team based environment where employees are very valued
Strong talent with a great energy where everyone wants to be there
Very collaborative across departments
Great compensation and bonus plan
Excellent benefits that include medical, dental, vision, long term disability, flexible spending, 401K, PTO, paid holidays, bonus potential and more!
Tons of growth potential
Hybrid schedule
Job Details Position Overview
The Executive Administrative Assistant will provide clerical and administrative support to the executive office, including managing calendars, scheduling meetings, booking travel, answering phone calls, handling correspondence, and performing other general administrative tasks to ensure smooth operation and efficient communication within the organization. May also provides high-level support on behalf of the President for cross-functional, collaborative work and special projects as they arise.
Key Responsibilities
Calendar management:
• Scheduling appointments, meetings, and travel arrangements for President.
• Manages and coordinates the Presidents calendar and prepares them for upcoming day’s work.
Communication management:
• Answering phone calls, directing inquiries, and managing email correspondence.
Document preparation:
• Drafting letters, memos, reports, presentations, and other documents.
• Provides accurate and timely handling of various reports, record keeping, and oral and written correspondence.
File management:
• Maintaining organized filing systems, both physical and digital.
Meeting coordination:
• Preparing agendas, taking meeting minutes, and distributing meeting materials.
• Organizes and manages agendas, pre-work, logistics for meetings and events, including corporate meetings.
Travel arrangements:
• Booking flights, hotels, and transportation for business travel.
• May assist executive team with travel bookings on various occasions.
Data entry:
• Inputting information into spreadsheets and databases.
Other duties:
• Greeting visitors and directing them to the appropriate person.
• Provides excellent customer service when fielding questions and requests from direct reports and executive team.
• Ensures key staff members are informed and included in key decision-making.
Qualifications:
• 2+ years of executive or administrative assistant experience or similar work experience
• Excellent and concise verbal and written communication skills
• Ability to produce high quality work with short deadlines and numerous interruptions
• Ability to maintain confidentiality
• Good problem-solving skills and attention to detail, ability to anticipate needs
• Polished and professional demeanor in person, online, and via phone
• Highly organized
• Flexible, congenial work style, team player
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks
• Professional demeanor and customer service skills
Interested in hearing more? Easy Apply now by clicking the Apply button.
Job Tags
Holiday work, Full time, Work experience placement, Immediate start, Flexible hours,