Job Description
Be the Strategic Right-Hand to the CEO in a Fast-Paced Executive Environment This Jobot Job is hosted by: Emily Klopfenstein
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Salary: $120,000 - $140,000 per year
A bit about us: Are you an experienced Executive Assistant with a passion for excellence, strategic foresight, and high-level organizational skills? This is your opportunity to play a key role in supporting a dynamic CEO while working in a fast-paced and influential environment!
Our client is a mission-driven organization committed to innovation, excellence, and operational efficiency. The team thrives on collaboration, professionalism, and the relentless pursuit of success. This role offers a unique opportunity to work at the highest levels of decision-making, contributing directly to the company’s growth and strategic vision.
Why join us?- Elite Executive Exposure – Work directly with the CEO on high-level strategy and operations
- Diverse Responsibilities – Support both professional and personal needs, ensuring efficiency and productivity
- High Impact Role – Manage complex projects, travel coordination, and cross-functional initiatives
- Tech-Savvy Environment – Leverage advanced technology tools to streamline workflows
- Leadership Without Direct Reports – Oversee and coordinate with three other Executive Assistants
- Exciting Travel & Event Planning – Handle global travel logistics and executive event coordination
- Collaboration with Leadership – Work closely with the Family Personal Assistant and Estate Manager
- Competitive Compensation & Benefits – Rewarding package reflecting the critical nature of this role
Job Details Key Responsibilities:
- Executive Support & Strategy – Act as a strategic partner, ensuring seamless operations and decision-making efficiency
- Calendar & Administrative Management – Handle complex scheduling, prioritization, and administrative processes
- Travel & Logistics Coordination – Plan, optimize, and oversee international and domestic travel arrangements
- High-Level Communication – Draft correspondence, reports, and presentations with precision and professionalism
- Project Management – Develop executive handbooks, SOPs, and oversee high-impact organizational initiatives
- Confidentiality & Discretion – Manage sensitive information with the utmost professionalism and trustworthiness
- Cross-Functional Leadership – Collaborate with key stakeholders, including board members and industry partners
- 24/7 Availability – Be prepared for urgent tasks on weekends and evenings as needed
Qualifications:
- Experience: 10+ years of high-level executive support, preferably to C-suite executives
- Education: Bachelor's degree in Business Administration, Communications, or a related field (MBA preferred)
- Technology Expertise: Advanced proficiency in Microsoft Office Suite and project management tools (Asana, Smartsheet, etc.)
- Project Management Skills: Experience in overseeing strategic initiatives and developing organizational processes
- Discretion & Trustworthiness: Proven track record in handling highly confidential and sensitive matters
- Adaptability & Problem-Solving: Ability to anticipate needs, solve problems proactively, and manage changing priorities
- Availability: Must be on-site in Houston 5 days a week (9 AM - 6 PM) and on call for urgent matters
Interested in hearing more? Easy Apply now by clicking the Apply button.
Job Tags
Full time, Immediate start, Weekend work, Afternoon shift,