Job Description

Our client, a prominent real estate investment company, is seeking an Executive Assistant/Office Manager to support their New York office and executives. It is an excellent opportunity to work with a high-achieving team in a diverse role. This position is hybrid with 3 days in their wonderful Midtown, Manhattan office.

Job Responsibilities

• Manage day-to-day office needs (mail distribution, screening guests and phone calls, maintenance of office aesthetics)Calendar management and scheduling
• Provide extensive administrative support to executives and general support to the wider team
• Coordinate travel arrangements and itinerary creation
• Manage time tracking and expense reimbursement
• Create agendas, reports, and presentations
• Greet guests with a professional and friendly demeanor
• Assist with onboarding and offboarding of employees
• Maintain the office budget
• Purchase and stock office supplies
• Liaise with vendors

Skills and Qualifications

• Bachelor’s degree
• 3+ years' experience as an assistant, coordinator, or other administrative support role
• Proficient in Microsoft Office Suite
• Excellent attention to detail and organizational skills
• Time management skills and ability to prioritize in a fast-paced environment
• Exceptional oral and written communication skills
• Enjoy learning and working in a collaborative environment

Salary Range: $80,0000 - $105,000 based on experience

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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