Job Description
Position: Family Office Bookkeeper
Schedule: 12-15 hours per week with flexibility
Location: Work is primarily remote with regular meetings in New Canaan, CT
Salary: $40-50/hour based on experience
Reports to: Director of Finance & Administration
Position Description:
The Family Office Bookkeeper will be responsible for managing and maintaining the financial records for a varied portfolio of entities, including handling day-to-day accounting functions, bill payment, reconciliations, financial reporting, payroll, and coordinating with external service providers. The ideal candidate will have exceptional organizational skills, experience in bookkeeping for high-net-worth individuals or family offices, and a meticulous eye for detail.
This role is primarily remote, with regular meetings in New Canaan, CT.
Key Responsibilities:
Accounts Payable & Receivable: Process invoices, bill payments, and deposits in a timely and accurate manner, ensuring proper documentation, categorization and approvals.
Investments:Record monthly investment activity into accounting software, ensuring that all transactions are properly captured
Cash Management:Monitor cash balances and prepare transfer requests
Reconciliations: Perform regular monthly reconciliations of all bank and investment accounts, credit cards, and other financial statements.
Payroll Support: Assist in processing semi-monthly payroll, record payroll transactions in accounting software and manage related tax filings and compliance.
Reporting:Preparation of periodic financial reports for tax and management purposes, including 1099 annual tax filings
Special Projects: Assist with ad hoc financial projects, as requested
Requirements:
Experience: 3-5+ years of bookkeeping experience, preferably within a family office, business management or CPA firm.
Technical Skills: Proficiency with QuickBooks, Microsoft Excel, and SharePoint
Family Office:Understanding of different entity structures to which bookkeeping services are to be provided
Attention to Detail: Exceptional organizational skills with an ability to manage multiple tasks and priorities with accuracy.
Timeliness:Meets deadlines and takes responsibility for quality work with strong commitment to excellent client service
Discretion: Ability to handle sensitive and confidential information with the highest level of integrity and maintain strict confidentiality concerning family and financial information.
Communication: Strong written and verbal communication skills, with the ability to interact professionally with family members, staff, and external advisors.
Self-Directed: Ability to work independently as well as closely with a team, demonstrating resourcefulness
Flexibility:Proactive and flexible approach to workflows that may fluctuate, ensuring timely delivery of services
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