About the Role:
The Senior Receptionist Coordinator provides advanced administrative and front-desk support for multiple departments or office locations. This role involves greeting visitors, managing incoming calls, coordinating meeting rooms, and ensuring the office environment supports a professional and welcoming workplace experience. The role is a key part of the Workplace Experience function , focused on delivering high-level customer service to internal teams and guests.
What Youll Do:
Receive and direct incoming phone calls to appropriate personnel or voicemail.
Greet clients, visitors, and applicants upon arrival; issue visitor passes and parking validations, follow building security protocols, and escort guests as necessary.
Schedule, set up, and prepare meeting and conference rooms, including managing catering, room layout, and technology requirements.
Perform administrative tasks such as distributing faxes and packages and ordering office supplies.
Screen and manage incoming/outgoing mail, freight, and packages; coordinate messenger services as needed.
Maintain cleanliness and professional appearance of reception, meeting rooms, and shared common areas; request building or janitorial services when necessary.
Arrange convenience services for guests such as transportation, restaurant reservations, or event tickets.
Identify and resolve typical and atypical issues within the scope of responsibilities without requiring direct supervision.
Select and apply appropriate solutions from established procedures.
Contribute to team operations through the quality and accuracy of provided services.
Follow standardized protocols and operate under moderate supervision.
What Youll Need:
High School Diploma or GED required.
23 years of related experience in receptionist, front-desk coordination, or administrative support roles.
Strong understanding of work routines and professional standards.
Intermediate problem-solving skills and ability to work independently using pre-established processes.
Clear and concise verbal and written communication skills for internal coordination.
Advanced knowledge of Microsoft Office Suite (e.g., Word, Excel, Outlook).
Strong organizational skills and a detail-oriented, inquisitive mindset.
Basic math skills with the ability to calculate percentages, markups, and discounts.
Must be authorized to work in the United States without the need for visa sponsorship now or in the future.
...helps job seekers discover job opportunities. We are not a staffing firm or agency. We promote jobs on behalf of our clients, which include employers... ...may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable...
Looking for a Home Inspector job that offers an incredible team and thriving work culture? Look no further!Join our team of dedicated professionals as a full-time Home Inspector and experience the excitement of working in a supportive and positive environment. We are...
**SEO/SEM Manager:****Terms** : Long term w2 contract with potential to C2H**Location** : Portland, OR, Charlotte, NC, Boca... ...The SEO/SEM Manager leads the next steps in our client's search engine optimization and paid search evolution. They will initiate collaborations...
...Job Description Job Description HVAC Sheet Metal/ Ductwork - PM This is a full-time role of Project Manager. You will be responsible for overseeing all aspects of sheet metal work in HVAC system installations, from design through to completion. This includes managing...
...Premier Medical Staffing Services is seeking a travel nurse RN Med Surg for a travel nursing job in... ...7/2025~ Duration: 12 weeks ~36 hours per week ~ Shift: 12 hours, days ~... ...of the healthcare landscape, we offer per-diem, contract and direct hire placements to support...